Assistant to CEO/Office Coordinator
At nanopay, we are passionate about the roles we play to achieve our company’s ambitious, but achievable, mission to lead the world’s transition to digital cash. Our core values: people first, integrity, and innovation, inspire our work, our products and our industry. From our cool office, to stock options, to summer hours, we thrive in the present, and build for the future. Are you ready to help us build the foundation for the future of global transactions?
nanopay is a global payments technology company offering payment and liquidity
management products for businesses and banks. We are privately funded, led by the
Merchant Banking Division of Goldman Sachs. Our technology differentiates us, as our platform is built on a next-generation Centralized Ledger Technology (CLT) that improves throughput, simplifies governance, and reduces cost. nanopay is based in Toronto, Canada, with a reach extending to New York, San Francisco, Waterloo, and soon Lithuania and Europe.
As a member of our Administration team, you will be responsible for supporting our CEO on a daily basis, and our Leadership team as needed, in addition to supporting our day-to-day office needs, where you’ll become the go-to person for our team in the office! You will have a dual role as the Assistant to our CEO and as Office Coordinator. This position reports to our CEO with a dotted line to our Director, Human Capital.
As Assistant to the CEO you will be responsible for:
Providing daily support to the CEO, professionally and personally, including managing complex calendar and scheduling requirements, completing expense reports, and researching requests; and
Supporting ad-hoc requests from the Leadership Team.
As Office Coordinator you will be responsible for:
Booking domestic and international travel, arranging accommodation and other travel logistics;
Acting as the voice of nanopay, answering the main company phone line and directing incoming calls appropriately;
Greeting office guests and visitors;
Liaising with building management and vendors (e.g. handiwork, construction) as needed;
Managing the office food program and kitchen tidiness;
Assisting with coordinating internal events (e.g. ordering supplies, catering food, meeting room and AV set-up);
Assisting with other core administrative activities including data entry, supply ordering, courier, mail, office organization, and purchase orders; and
Supporting health and safety initiatives, on an as-needed basis.
Who are you?
Post-Secondary education; Bachelor’s degree preferred;
Minimum of one year of experience in an administrative support function in a fast-paced environment;
Exceptional professionalism and attention to detail;
Excellent written and verbal communication skills;
Strong, proactive, problem solving and decision making skills;
Conscientious approach to incurring expenses;
Ability to prioritize tasks and manage time independently; and
Intermediate Google Mail, Sheets, Docs, and Presentation skills.